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Tibetan Terriers
Conformation
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Tibetan Terriers
Obedience
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Constitution
1. NAME
1.1 The name of the Club shall be The Tibetan Terrier Club of Canada
1.2 The area of operation shall be All of Canada
2. OBJECTS
2.1 The objects of the Club shall be:
a) To provide a medium for Tibetan Terrier owners and breeders to join
together with equal representation regardless of location for the betterment
of the breed in Canada.
b) To encourage and promote quality in the breeding of Tibetan Terriers
and to do all possible to bring their natural qualities to perfection.
c) To preserve the standard of the breed as approved by The Canadian Kennel
Club.
d) To conduct sanctioned and approved events under the rules of The Canadian
Kennel Club and to abide by the principles of The Canadian Kennel Club
Code of Ethics.
3. MEMBERSHIP
3.1 Membership Year
Membership in the club shall be based on the calendar year.
3.2 Eligibility
Membership shall be open to all persons eighteen years of age and older
who are in good standing with The Canadian Kennel Club and who subscribe
to the purposes of this club.
3.3 Types Of Membership
There shall be 4 types of membership as follows:
a) Regular Single Membership
A regular single member is any resident of Canada who plans to own, owns,
or has owned a Tibetan Terrier. He/she shall have the right to vote and
the right to hold office in the club, provided he/she has been a member
of the club for at least 6 months prior to the date of such a vote.
b) Regular Family Membership
A regular family membership consists of two people living in the same
household. All the terms of a regular single membership apply but only
one of each of the club's publications will be mailed to the family membership.
c) Non Resident Membership
A non-resident is a non-resident of Canada who may neither vote nor hold
office in the club.
d) Honorary Membership
Any person, having made a significant contribution to the breed may be
elected by a two-thirds majority vote. An Honorary member shall have all
the rights and privileges of an active member, but shall not be required
to pay any dues.
3.4 Dues
Membership dues shall be payable by January 1st of each year. During the
month of November the Secretary shall notify each member that the dues
for the ensuing year are payable. If dues are not paid by the end of March,
membership shall be terminated.
The Board of Directors shall determine from time to time the annual fee
to be paid for each category of membership. Proposed changes shall be
voted upon at the Annual General Meeting.
Dues shall be $25.00 for Single Memberships and $35.00 for Family Memberships.
Dues for Non-Resident Memberships shall be $25.00 in US funds.
Dues after August
31 will still be half, i.e. $12 Individual, $17 Family, $12 US Associate
3.5 Application For Membership
Each applicant for membership shall apply on a form as approved by the
Board of Directors properly completed and carrying the endorsement of
two members. Accompanying the application, the prospective member shall
submit dues payable for the current year.
3.6 Approval Of Membership
Applicants will be elected by the Board. Affirmative votes of 2/3 of the
Board shall be required to elect an applicant.
3.7 Rejection Of Membership
Any applicant who has been rejected must be provided in writing with a
reason for such rejection.
3.8 Termination Of Membership
Membership may be terminated as follows:
1) Resignation: Any member in good standing may resign from the Club upon
providing written notice to the Secretary.
2) Lapsing.: A membership will be considered as lapsed and automatically
terminated if such member's dues remain unpaid 90 days after the first
day of the fiscal year.
3) Expulsion:. A membership may be terminated by expulsion as provided
in Section 11.4 of these by-laws.
3.9 Voting Privileges
An individual must be a member for six (6) months prior to being granted
voting privileges.
4. GENERAL MEETINGS
4.1 The Annual General
meeting of the Club shall be held in conjunction with the Club's Annual
National Specialty or Booster at a place, date, and hour designated by
the Board of Directors. Written notice of the annual meeting shall be
mailed by the Secretary to each member at least 60 days prior to the date
of the meeting. The quorum for the annual meeting shall be 10% of the
total current membership, all of whom must be in good standing with the
club.
4.2 Special General Club Meetings
a) The Board may call a special general meeting of the Club at any time
by providing such notice to
the membership.
b) The Board is obligated to call a special general meeting, upon the
Secretary receiving formal
request. Such request must be signed by at least 10% of the members in
good standing.
c) Such meeting shall be held at such place, date and hour as may be designated
by the Board of
Directors. Written notice of such meeting shall be mailed by the Secretary
at least 30 days and not
more than 45 days prior to the meeting. The notice of the meeting shall
state the purpose of the
meeting and no other club business may be transacted.
The quorum for such a meeting shall be 10% of the members in good standing.
4.3 Board Meetings
Meetings of the Board of Directors shall be held at such times and places
as are agreed to by a majority vote of the Board. The Secretary shall
mail written notice of such meetings to each member of the Board at least
30 days prior to the date of the meeting.
a) The quorum for a Board meeting shall be a majority of the Board voting
in person or by mail.
b) The Board of Directors may conduct its business by mail or electronic
means.
5. BOARD OF DIRECTORS
5.1 The Board of Directors
shall be comprised of the Officers (President, Vice President, Secretary
and Treasurer) who are residents of Canada plus a minimum of four (4)
Directors representing a minimum of four (4) of the six (6) regions across
Canada. All of whom must be members in good standing with the Club and
The Canadian Kennel Club. Directors must be elected by members residing
within the region they represent. They shall be elected for one term as
provided and shall serve until their successors are elected. General management
of the Club's affairs shall be entrusted to the Board of Directors.
5.2 Officers
The officers of the club shall be the President, Vice President, Secretary
and Treasurer. All must be residents of Canada and members in good standing
of The Canadian Kennel Club.
a) The President shall chair all meetings of the Club and shall enforce
provisions of the constitution and exercise general supervision of the
affairs of the Club.
b) The Vice President shall assume the duties and exercise the responsibilities
of the President upon the direction of the President or in such case,
as the President is unable to carry out the duties and responsibilities
of the President.
c) The Secretary shall keep a record of meetings of the Club and of all
votes taken in the order of business. The Secretary shall receive and
send correspondence on behalf of the club to notify members of meetings,
notify new members of their election to membership, notify Officers and
Directors of their election to office, keep a roll of the current members
of the Club complete with addresses and telephone numbers.
d) The Treasurer shall collect and receive all revenues of the Club and
shall deposit same in a club bank account as approved by the Board, in
the name of the Club. The books of the club shall be open to inspection
by the Board at any time and a financial report shall be provided at every
annual general meeting of the Club. The financial records of the club
shall be the property of the Club.
5.3 Vacancies
Should a vacancy occur on the Board, the Board may appoint a member of
the club to fill the vacancy. Should a vacancy occur in the office of
President, such vacancy shall be filled automatically by the Vice-President
and the resulting vacancy in the office of Vice-President shall be filled
by a majority vote of the Board.
5.4 Terms Of Office
The term of office shall be 2 years. The elected Officers and Directors
shall take office on January 1st of the year following the election. Each
of the former Board members shall turn over to his successor in office,
all properties and records relating to that office by January 1st of the
new term.
6. CLUB YEAR
The Club's fiscal year shall begin on the 1st day of January and end on
the 31st day of December.
7. FINANCES
The club shall have a separate and independent bank account in the name
of the club and all cheques drawn from the club account must have the
signature of a minimum of two officers and naming the office.
8. VOTING
At the Annual General meeting or at a Special General meeting of the Club
voting shall be limited to those members in good standing who are present
at the meeting, except for the bi-annual election of Officers and Directors
and amendments to the constitution and by laws which shall be decided
by written ballot.
Voting by proxy shall not be permitted.
9. ELECTIONS
9.1 Ballots
The Election of Officers and Directors shall be conducted by written ballot
using the dual envelope method.. Ballots to be valid must be received
by the Secretary by November 15th in an election year. Ballots shall be
counted by two scrutineers. The person receiving the largest number of
votes for each position shall be declared elected.
a) Officers - The officers of the club shall be elected by the members
of the club.
b) Directors - The Directors of the club shall reside in the region, which
they are representing and shall be elected by the members residing in
that region.
9.2 Nominations
a) No person may be a candidate in a club election who has not been nominated
in accordance with these by laws. A Nominating Committee shall be chosen
by the Board of Directors during the month of August. The Committee shall
consist of three members from different areas of Canada, no more than
one of whom may be a member of the current Board of Directors. The Board
shall name a Chairman for the Committee.
b) The Nominating Committee shall nominate one candidate for each office
and shall procure the acceptance of each nominee. The Committee shall
then submit its slate of candidates to the Secretary who shall mail the
list to each member of the Club on or before September 15th.
c) Additional nominations may be made by written petition addressed to
the Secretary and received by October 1st, signed by two members and accompanied
by the written acceptance of each such additional nominee signifying his/her
willingness to be a candidate.
d) If no valid additional nominations are received on or before October
1st, the Nominating Committee's slate shall be declared elected and no
balloting will be required.
e) If additional nominations are received by the Secretary on or before
October 1st, the Secretary shall immediately mail to each member a ballot
listing all of the nominees for each position in alphabetical order, with
the names of the province or region in which they reside, together with
a blank envelope and a return envelope addressed to the Secretary marked
"Ballot" and bearing the name of the member to whom it was sent.
Each voter, after marking his ballot, shall seal it in the blank envelope
which in turn shall be placed in the second envelope addressed to the
Secretary. Ballots must be received by the Secretary on or before November
15th to be valid. Two scrutineers shall check the returns against the
list of members whose dues are paid for the current year and shall certify
the eligibility of the voters as well as the results of the voting which
shall be announced at the Annual General Meeting or by written notification
to all members.
10. COMMITTEES
10.1 Standing Committees
The Board may each year appoint standing committees to advance the work
of the Club.
10.2 Committee Appointments:
Any committee appointment may be terminated by a majority vote of the
Board upon written notice being sent to the appointee, and the Board may
appoint a successor to the person whose services have been terminated.
11. DISCIPLINE
11.1 Canadian Kennel
Club Suspension
Any member who is suspended, debarred, expelled or deprived of privileges
from the privileges of The Canadian Kennel Club automatically shall be
suspended from the privileges of this Club for a like period.
11.2 Complaints
a) Any member may lay a complaint against a member for alleged misconduct
prejudicial to the best interests of the Club or the breed. Written complaints
containing details of the alleged misconduct must be filed in duplicate
with the Secretary together with a deposit of $100 which shall be forfeited
if the defendant is found guilty at a hearing of the Board or of a committee
duly appointed for this purpose.
b) The Secretary upon receiving such a complaint, within 30 days shall
forward a copy of the complaint, along with a notice of hearing to the
defendant, the complainant and each member of the Board.
c) The hearing date shall be set no later than 90 days from date of receipt
of the complaint. If the hearing is held by the Board, a minimum of four
(4) members of the Board must be present. In the event that the hearing
is held by a committee, at least a majority of the appointed committee
shall be present. Should a complaint be laid against the Secretary, then
the President shall act in accordance with these by laws.
11.3 Hearing
The Board or appointed Committee shall ensure that both the complainant
and the defendant are treated fairly and in accordance with the Rules
of natural justice. Should the complaint be sustained after hearing all
the evidence and testimony presented by the complainant and defendant,
the Board or Committee may by a majority vote of those present, impose
an appropriate penalty. The Secretary shall then notify each of the parties
of the decision within 30 days of the decision.
11.4 Expulsion
a) Expulsion of a member from the Club shall be accomplished at an Annual
General Meeting of the Club following a proper hearing and upon the recommendation
of the Board or Committee being provided as stated in Section 3 of this
Article. The President shall read the complaint and report the findings
and recommendations of the Board or appointed committee, and shall invite
the defendant, if present, to speak on his own behalf. The meeting shall
then vote by secret written ballot on the proposed expulsion. A 2/3 vote
of those present shall be necessary for expulsion.
b) At the discretion of the Board, expulsion may also take place by mail
in vote consisting of a 2/3 majority of all eligible voting members in
favour of expulsion. Proxy voting is not permitted.
12. AMENDMENTS
12.1 Proposal for
Amendments
Amendments to the constitution, the by laws may be amended at any time
provided a copy of the proposed amendment has been mailed by the secretary
to each member in good standing on the date of mailing, accompanied by
a ballot on which he may indicate his choice for or against the action
to be taken. Dual Envelope procedure shall be followed in handling such
ballots, to assure secrecy of the vote. Notice with such ballot shall
specify a date not less than 30 days after the date of mailing by which
date the ballots must be returned to the Secretary to be counted. A two
thirds (2/3) majority vote of all eligible voting members is required
to affect the amendment. Voting must be by mail-in ballot.
12.2 Canadian Kennel Club Approval
No amendment to the constitution, by laws, shall become effective until
it has been approved by The Canadian Kennel Club.
13. DISSOLUTION
The Club may be dissolved at any time by providing to the CKC, written
documentation signed by at least 2/3 of the members of that club who are
in favour of this decision; proxies are not permitted.
In the event of the dissolution of the Club, other than for the purpose
of reorganization, whether voluntary or involuntary or by operation of
law, none of the property of the Club, nor any proceeds thereof, nor any
assets of the Club shall be distributed to any members of the Club.
After payment of the debts of the Club, its property and assets shall
be given to a charitable organization for the benefit of dogs as selected
by the board.
14. ORDER OF BUSINESS
14.1 At meetings of
the Club, the order of business, so far as the character and nature of
the meeting may permit, shall be as follows:
Roll Call
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of Committees
Election of Officers and Board (at annual meeting)
Election of new members
Unfinished business
New business
Adjournment
14.2 At meetings of
the Board, the order of business, unless otherwise directed by majority
vote of those present, shall be as follows
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of Committees
Unfinished business
Election of new members
New business
Adjournment
Approved by CKC February
2003
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